Over 300 gyms worldwide trust Virtual Spotter with their admin work
What could you achieve with a team of dedicated doers?
Do you ever feel like you need more hours in your day and struggle to keep up with the endless amount of tasks on your to-do list? At Virtual Spotter we have a global team of virtual assistants ready to help.
Learn More
Fill out your details below to learn more about Virtual Spotter.
GYMS ACROSS THE GLOBE LOVE US.
500+
Years of combined fitness operation experience. We know exactly how to fix your admin.
300+
Fitness & wellness businesses trust Virtual Spotter with their admin
$1.4K
Our clients save $1.4k on average per month in operational expenditure.
65+
Our clients save an average of 65 hours a month in admin work.
“When our studio manager left, we tried Virtual Spotter and quickly realised we didn’t need to replace them. They now handle everything seamlessly, saving us over $70,000 a year while keeping the team happier and nothing slipping through the cracks.”
Jayde
Franchisee Partner
Jane
Franchisee Multi Site Partner
“When our studio manager left, we gave Virtual Spotter a go instead of rehiring. Best decision we’ve made. It handles all the key admin, saves us hours every week, and we’ve saved thousands in wages. We won’t be hiring a manager again.”
Jess
Franchisee Partner
“I used to spend 10–15 hours a week fixing admin mistakes and chasing staff. With Virtual Spotter, that’s dropped to less than 2. It’s like hiring an ops manager without the payroll.”
Dave
Franchisee Partner
“I used to rely heavily on a studio manager to keep things running. Now Virtual Spotter does the same job—without sick days, training time, or the $75K salary.”
Sam
Franchisee Partner
“Our manager resigned, and rather than replace them, we trialled Virtual Spotter. Within a week, admin was under control, staff were aligned, and we realised we didn’t need a manager anymore.”
Tom
Independent Gym Partner
Do you want to kiss admin work goodbye?
Do you ever feel like you need more hours in your day and struggle to keep up with the endless amount of tasks on your to-do list?
Built for Gyms, Studios & Personal Trainers
Pre-Trained for the Fitness, Health & Wellness Industry
As a fitness business, your needs are unique. Lucky for you, so are our VAs. With hands-on experience supporting gyms and studios, our team understands your members, your lingo, and your daily grind.
ADMIN SLAYING SIDEKICKS
Instant Setup, No Time Wasted
Our Virtual Assistants come trained, tested and ready to go. No need for lengthy onboarding or hand-holding. Just plug them in and watch the admin melt away.
Built for Gyms, Studios & Personal Trainers
Let Us Handle What You Dread
Chasing payments, following up leads, checking in with members – it all adds up. Your VA takes care of the repetitive admin so you can spend more time with your team, your clients, and growing your business.
Join over 300 gyms worldwide enjoying Virtual Spotter
As a business owner it’s hard to juggle all the tasks in your day. Our team of dedicated support workers help businesses stay on track and reach immeasurable success.
Everything that a VA can do for you
From lead follow-ups to member support, our fitness-trained VAs take the pressure off – so you can focus on running your business, not running after admin.
Lead
Follow‑Ups
Quick responses that turn interest into bookings even while you're in class.
Membership Queries
Answering common questions about plans, pricing, or pause requests.
Class
Reminders
Sending personalised follow‑ups, reminders and confirmation messages.
Social Media Engagement
Replying to comments, DMs, and managing basic content updates.
CRM & Inbox Management
Keeping your systems tidy and ensuring no message goes unanswered.
Payment
Follow-Ups
Chasing overdue payments politely and professionally.
Schedule Coordination
Helping with class bookings, reschedules and cancellations.
Google & Facebook Reviews
Requesting reviews from happy members to boost your online rep.
Event or Challenge Support
Assisting with admin behind fitness challenges, open days or launches.
Big difference, small effort.
As a business owner it’s hard to juggle all the tasks in your day. Our team of dedicated support workers help businesses stay on track and reach immeasurable success.
300+
Studios Supported
From solo PTs to multi-location gyms – we’ve done this before, all over the globe.
97%
Retention Rate
Our clients stick with us – not because they’re locked in, but because our VAs simply get them results.
15+
Hours Saved Per Week
That’s more time on the gym floor, more time growing your business and more time with your family.
3
Days to Fully Operational
From initial sign-up to you getting VA support – up and running in under a week.
